Features
Expense Tracking
The side of the ledger most gym software ignores, which is why most gym owners still keep a second book.
Categorised, so the report can say something
An expense list where everything is "miscellaneous" answers no question. Costs are recorded against categories -- rent, salaries, utilities, maintenance, equipment -- and marked as fixed or variable, which is what lets a report show whether a bad month was unusual spending or just a quiet month.
Capital purchases are flagged separately. A treadmill is not the same kind of outgoing as an electricity bill, and averaging the two together makes the monthly figure meaningless.
Recurring dues
Rent and salaries arrive every month regardless. Setting them up as recurring dues means they appear as owed on their due date and stay visible until they are marked paid, which is how they stop being the thing that was left out of last month's numbers.
What this does not do
Worth knowing before you book a call, not after.
- No receipt or bill attachment. An expense is a record, not a document store.
- No approval workflow -- anyone with the expenses permission can record one.
- No supplier or vendor ledger. Expenses are categorised, not attributed to an account you can run a statement for.
If one of these matters to you, say so on the call. Tell us what you need and we will give you a straight answer about whether it is coming.
Questions we get asked
Pricing depends on how many members you have and which parts of the system you use, so we quote it on a short call rather than publishing a list that would be wrong for most gyms. Request a demo and we will walk through your setup and give you a number in the same conversation. There is no charge for the demo and no obligation afterwards.
Works with
See it with your own data
A short call, your actual member list, and an honest answer on whether this fits how you run the place.
We will talk through your gym and what it would cost, on one short call.